Visitors attending a meeting
Collect the information needed to identify and contact a business visitor.
- Name and contact details
- Reason for visit
- Visitor photo
Check-in menus
One QR code for every type of check-in
Let visitors, event guests and staff choose why they are checking in, then direct them to the form and settings created for that purpose.
Different purposes, one entry point
Use the right check-in form without displaying more QR codes
A single site can have very different check-in requirements. A meeting visitor may need to provide contact details, a reason for visiting and a photo. An event guest may only need a shorter form with relevant custom questions. Staff attendance may require GPS coordinates to help confirm where the check-in occurred.
ScanIn handles these requirements by using separate Locations for the individual configurations, then bringing them together in one Check-in Menu. The person scans one QR code, selects their type of check-in and continues to the appropriate form.
Tailored check-in requirements
Give each person the form they actually need
Each menu option opens its own Location configuration, so fields and settings do not need to be the same.
Events and functions
Keep the arrival process short while asking questions relevant to the event.
- Name, email and phone
- Custom screening questions
- Event-specific wording
Staff attendance
Use a dedicated staff configuration instead of presenting the visitor form.
- Staff-specific check-in
- GPS coordinates where enabled
- Location-based attendance records
Why use a Check-in Menu?
A simpler entrance for complex workplaces
One QR code
Keep signage uncluttered by giving everyone the same code at the shared entrance.
Shorter forms
Only ask for the information relevant to that person and the reason they are on site.
Clear self-selection
People choose the check-in purpose that applies to them before the form begins.
Independent configurations
Update one Location's fields or questions without changing the other menu options.
Consistent presentation
Add a menu title and custom logo, then use button colours to make each option distinct.
Room to expand
Add another Location option when a new event, visitor type or attendance workflow is introduced.
How a Check-in Menu works
One scan directs each person to the appropriate configuration
01
Scan one QR code
The same Check-in Menu code is displayed for everyone arriving at the site.
02
Choose a check-in type
The person selects the option that matches their visit, event or staff attendance.
03
Complete the right form
ScanIn opens the fields, questions and settings configured for that Location.
04
Record the check-in
The completed entry is recorded against the selected Location for review in ScanIn.
Setup
Set up a Check-in Menu in five steps
- Create your LocationsCreate and configure a separate Location for each check-in purpose, such as meetings, events or staff attendance.
- Open Check-in MenusGo to Locations, then scroll down to Check-in Menus.
- Create the menuSelect Add Check-in Menu, enter a title and upload a custom logo if required.
- Add and style the optionsSelect the Locations that should appear and choose a colour for each Location button.
- Display the QR codeSave the menu, download its QR code and display it at the shared entry point.
Example configuration
Menu titleHead Office Check-in
BrandingCustom logo
Location option 1Visitor meeting
Location option 2Event or function
Location option 3Staff check-in
Common questions
Check-in Menu FAQs
What is a Check-in Menu?
A Check-in Menu displays several Location options after a person scans one QR code. Their selection opens the check-in configuration created for that purpose.
Why create multiple Locations at the same address?
Each Location can collect different fields, show different questions and use different settings. This avoids making every person complete one long, generic form.
Do I need a QR code for every Location?
No. The Check-in Menu provides one QR code that directs people to the selected Location configuration.
Can I customise how the menu looks?
Yes. You can specify the menu title, use a custom logo and choose a different colour for each Location button.
Can I change the menu later?
Yes. You can update the selected Locations and their presentation as your check-in requirements change.
Give every arrival the right check-in experience
Set up multiple check-in configurations and bring them together behind one clear QR code.
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