Paper sign-in books
Replace incomplete handwriting with digital arrival details and time-stamped records.
Manufacturing & industrial
A consistent check-in process before work begins
Record contractor and visitor arrivals, present site-specific questions and make evacuation information available across factories, plants and industrial facilities.
Contractors, visitors and specialist teams
Make site requirements clear at the point of arrival
Industrial sites receive maintenance contractors, equipment technicians, auditors, suppliers and business visitors with different reasons for entering the facility. A generic visitor book does not communicate site-specific requirements or give teams a reliable view of external people who have checked in.
ScanIn provides a configurable QR code form for each Location. Contractors can supply their details, answer custom questions and acknowledge the procedures presented by the organisation before their arrival is recorded.
Example manufacturing check-ins
Maintenance contractorCompany, work purpose and configured acknowledgements
Business visitorContact details, host and reason for visiting
Auditor or specialistVisit details and site-specific questions
Problems it helps solve
Stronger arrival records with less manual administration
Inconsistent questions
Present the same configured questions and acknowledgements to each relevant arrival.
Busy supervisors
Let contractors complete routine check-in details on their phone before the site contact responds.
Multiple production areas
Create individual Locations for plants, workshops, administration areas or contractor gates.
Unclear external attendance
Give authorised staff access to current contractor and visitor records.
Emergency accountability
Support site procedures with attendance records and configured evacuation information.
Industrial applications
Suitable for varied operational environments
Factories and production plants
Manage contractors, visitors and specialist technicians entering active production facilities.
Workshops and service centres
Provide a defined arrival point for trades, suppliers and equipment service providers.
Food and beverage production
Configure site-specific questions and acknowledgements used in the facility's visitor process.
Utilities and infrastructure
Create Location-level workflows for visitors and contractors attending operational sites.
Multi-site manufacturers
Maintain separate Location settings while authorised teams use one ScanIn account.
Shutdowns and project work
Support increased contractor arrivals during maintenance periods and temporary projects.
Printed visitor labels
Print identification labels through the AppClickPrint Android gateway and a connected label printer.
How industrial contractor check-in works
A clear arrival sequence for external workers
01
Scan at the nominated entrance
The contractor scans the QR code assigned to the site or entry point.
02
Provide visit details
They enter the fields required for the work and identify their company or site contact.
03
Answer site questions
Custom questions can record the acknowledgements configured by the organisation.
04
Access emergency information
The visitor can review the evacuation or assembly-point details configured for the Location.
Scalable and practical
Contractor check-in without installing site kiosks
QR codes use the contractor's own phone, reducing hardware at gates and reception points. Individual Location settings support different plants, entrances and work areas.
- No contractor app required
- No shared kiosk required
- Custom questions by Location
- Multiple sites based on your plan
- View ScanIn pricing
Setup
Configure manufacturing check-in in five steps
- Create the site LocationAdd a Location for the factory, plant, workshop or contractor entrance.
- Choose the required detailsEnable the visitor, company, host and work-purpose fields needed by the site.
- Add custom acknowledgementsConfigure the questions and procedure acknowledgements used by your organisation.
- Configure emergency informationAdd the evacuation or assembly-point details for the Location.
- Display the QR codePlace the code at the nominated contractor or visitor arrival point.
Create separate Locations for different arrival types and combine them with a Check-in Menu when one entrance serves several groups.
Example configuration
LocationPlant contractor entrance
DetailsName, company, contact and work purpose
Custom questionsSite procedure acknowledgements
NotificationResponsible site contact
Emergency informationSite assembly point
Emergency readiness
Support accountability across active industrial sites
ScanIn can make current visitor and contractor records available to authorised staff and present configured evacuation information to people who check in.
Part of your broader site process
- Current contractor and visitor attendance
- Configured evacuation and assembly points
- Visitor communication tools
- Location-specific emergency details
ScanIn does not replace inductions, supervision or safety systems. Each organisation remains responsible for its policies, procedures and applicable requirements.
Common questions
Manufacturing sign-in FAQs
Can we ask contractors custom questions?
Yes. Each Location can include custom questions and acknowledgements configured for that site's arrival process.
Can contractors and business visitors use different forms?
Yes. Create separate Locations and optionally combine them behind one Check-in Menu.
Does ScanIn replace a site induction?
No. It can record configured check-in questions and acknowledgements, but the organisation remains responsible for induction and supervision.
Can multiple plants be managed in one account?
Yes. Create separate Locations for sites and entry points, subject to your plan.
Give every contractor a consistent arrival process
Configure ScanIn for your factory, plant or industrial site.
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