Unattended reception
Give visitors a clear way to announce their arrival when no one is permanently at the desk.
Offices & shared workplaces
A professional welcome without a reception kiosk
Let meeting guests, contractors and workplace visitors check in on their own phone while hosts and office teams receive the right arrival notification.
Modern office reception
Make arrivals clear whether reception is staffed or not
Hybrid work and shared offices mean the person greeting a visitor may not be sitting near the entrance. Guests can be left waiting while employees search for the host, and paper sign-in sheets expose previous entries while providing little help during an emergency.
ScanIn gives visitors a QR code form on their own phone. They can enter their details, select the person they are visiting and trigger the configured host notification without using a shared kiosk.
Example office arrivals
Meeting visitorName, company, host and reason for visiting
ContractorCompany, work purpose and relevant questions
Unattended receptionArrival alert sent to the nominated office contact
Problems it helps solve
A smoother arrival experience for guests and employees
Hosts unaware of arrivals
Notify the selected host or nominated office contact when the visitor completes check-in.
Shared paper registers
Keep visitor entries off an open clipboard and capture legible digital details.
Hybrid work patterns
Route arrivals through a consistent process even when office attendance changes by day.
Several tenants or teams
Use separate Locations and a Check-in Menu to direct visitors to the right organisation.
Emergency attendance gaps
Maintain current visitor and contractor records to support workplace procedures.
Office applications
Flexible enough for different workplace models
Corporate offices
Support client meetings, interviews, suppliers, contractors and visitors across one or more sites.
Small businesses
Create a practical arrival alert without employing a receptionist or buying a kiosk.
Coworking spaces
Offer separate visitor options for tenants, meeting rooms, events and facility contractors.
Multi-tenant buildings
Use a Check-in Menu to help visitors choose the organisation they are attending.
Professional practices
Provide a clear arrival process for appointments, interviews and business meetings.
Satellite and project offices
Use the same browser-based process at smaller sites without installing reception hardware.
Printed visitor labels
Print identification labels through the AppClickPrint Android gateway and a connected label printer.
How office visitor check-in works
From entrance to host notification
01
Scan the reception QR code
The visitor opens the office check-in form using their phone camera.
02
Enter visit details
They provide the fields configured for the meeting, contractor or arrival workflow.
03
Notify the host
The selected host or nominated office contact receives the configured arrival alert.
04
Maintain the record
The check-in is available to authorised users through ScanIn.
Simple and cost-conscious
Professional visitor management without a front-desk device
Visitors use their own phone, avoiding shared tablets and dedicated kiosk hardware. ScanIn can also support a QR code SMS/Email Doorbell for offices that only need an arrival alert.
- No visitor app required
- No shared kiosk required
- Host and arrival notifications
- Locations for different offices or tenants
- View ScanIn pricing
Setup
Configure office arrivals in five steps
- Create the office LocationsAdd Locations for meetings, contractors, staff or tenant organisations as required.
- Configure each formChoose the contact, company, host and reason-for-visit fields required for each workflow.
- Choose notificationsConfigure host notifications or nominate the office team responsible for arrival alerts.
- Create a Check-in Menu if neededCombine several office or tenant options behind one QR code.
- Add emergency informationConfigure evacuation or assembly-point information for the workplace.
Example configuration
LocationHead office visitors
DetailsName, company, host and visit reason
NotificationSelected host
Additional workflowContractor Location
Emergency informationOffice assembly point
Learn how to combine office, tenant or visitor types with a single Check-in Menu.
Emergency readiness
Know which visitors and contractors have checked in
ScanIn can make current attendance records available to authorised staff and present configured evacuation or assembly-point information to workplace visitors.
Support office procedures
- Current visitor and contractor records
- Configured assembly-point information
- Visitor communication tools
- Location-specific emergency details
ScanIn supports the organisation's broader emergency and record-keeping processes. Each workplace remains responsible for its own procedures.
Common questions
Office visitor management FAQs
Can ScanIn notify an employee when their visitor arrives?
Yes. Use the configured host notification process when a visitor selects the person they are visiting.
Can ScanIn support an unattended reception area?
Yes. Configure an arrival alert for a nominated office contact, email address or SMS number.
Can several businesses share one QR code?
Yes. Create separate Locations and add them to a Check-in Menu so visitors select the relevant organisation.
Does a visitor need to install an app?
No. They complete the check-in form in their phone's browser.
Give office visitors a better arrival experience
Notify hosts and manage reception without installing another front-desk device.
Start 14-Day Free Trial